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A new article of mine was posted on Simply Youth Ministry today. Here’s a clip from 8 Considerations for a Big Event Planning Meeting. Head there for the rest!
This is it—the big meeting. You sit down in a room with your volunteers. Some are long-term veterans, some are newbies. There might be a few student leaders, maybe an intern, or even a few others on your paid team. There’s some early banter among friends, a few introductions, then all eyes turn to you—the fearless leader of the big event.
You can feel it in your gut. This is the start of the countdown. This is the first, defining moment that signals the planned launch of the unbelievably exciting, maybe even uncomfortably large, task God has placed on your heart. You know what you say now will define how the next couple months play out. What are the basic things your team needs to know? How do you mix inspiration with specific direction?
You take a deep breath and then start talking.
Heart/History: Tell the story of why
Why are we doing this event? Why is it critical that we all show up for this thing? Why are your volunteers taking time off to be at this event? This is your chance to really “sell” the event to the leadership, and it should flow out of a passionate heart for God and students.Target Audience/Purpose: Whom are you building this event around and why?
With this event, who are we trying to reach? Which biblical purpose is the primary one to focus on? If we’re going after unchurched students, we focus on evangelism. If we’re taking a bunch of our kids on a mission trip, serving is the biggest priority. A discipleship retreat should look completely different than an outreach event.
JG
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Love this blog! I stumbled on it today. As a 20-year veteran youth worker, I’m always excited to see a youth pastor who pours into their staff. The more this happens, the more that a diverse team can work together to reach more teens. Blessings!
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