Questions to Ask When You Cancel an Event
A few random thoughts about how to help make sure you don’t drop balls after cancelling or postponing an event. Add more in the comments, if you would!
- Did we communicate this change with the folks at our destination?
- How was the response? Did we damage any relationship?
- Did we cancel all of the arrangements we have made?
- Did we incur any costs we cannot get back?
- Did we fully document the information we based this decision on? Have we logged any parent concerns?
- Have we clearly communicated every single student and parent about the cancellation?
- Have we addressed follow-up questions that may have come in?
- What are we doing in place of this event?
- How will this decision affect other ministries in the church?
- Have we communicated this to the student ministry supervisor?
- Are there any long term ramifications from this decision?
- Did we have a backup plan and did it work?
- How can we avoid this situation in the future?
JG






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The biggest point on that list is communication with the students AND the parents. If you only communicate to the students, they have the tendency to A. blow it out of proportion or B. omit details. Either case, miscommunication and disagreement can occur. Make sure you show that the decision was in the best interest of the students.