A youth worker sent me an email with a question about preparing for growth in their ministry as they were seeing larger classes in their children’s ministry heading their way – it looks like their ministry is on a path to double soon. Here’s part of how I replied to him, thought it may be helpful to you as well:
Infrastructure is absolutely key. I would definitely start building a team of leaders with all your energy. You might be tempted to think adding more programs but I think people and systems are the best choice.
Adding a position
Getting another staff person, even part-time, is a crap shoot. Flirt with it in your mind, but in my experience that is usually where it stays. Typically leadership waits to see results and staffs late, or staffs intentionall what is hurting instead of what is building. Ironic, but want to be real with you so you don’t get your hopes up. I do think it is time to ask for help before it is too late. And either way, start pouring in to your leaders and building a team of people, paid or not.
Start a core team of people who are totally on board with the vision of your ministry and love and follow you. These are the people you’ll do life with and know the best. You need to trust them. They will trust you. You need to eat together, laugh together and develop some inside jokes and memories as soon as possible.
Next, I’d work on developing as many additional leaders as I could. Get your small groups/life groups super small next year, so they can scale and grow with more students as they start entering the ministry. If each group has 4 students, you could easily give them 6 the next year and 8 the year after. So make them all super small right now and get the rookies some experience and get ready with an infrastructure for growth.
This is where you can prepare for growth as well – make sure that all of your systems are ready to scale as well. Take a look at your communications tools, your curriculum, your web presence, your parent ministry – all of these systems need to be able to scale up to double/triple their size. If not, you need to ditch the tool now before it dies under the strain of growth. Take care of these things now and adding students is a breeze.Wait and it will crush you and slow your momentum to a crawl.
Other random stuff/links to consider: