The -2, 5, 12, 19 Programming Meeting

Josh on November 13th, 2008

Long range weekend preparation has been elusive for us, but I know we’ve got to get ahead and not run our ministry week to week. Starting soon we’ll be meeting from 3-5 on Tuesday afternoons working on debrief and long range planning of the weekend. Here’s the agenda:

-2 DAYS AGO DEBRIEF
This is what happened this past weekend.
What did we learn from this past weekend?
What should we do again?
What should we never do again?

5 DAYS AHEAD
This week should be ready to go.
What has fallen through the cracks and we need to scramble to get done?

12 DAYS AHEAD
This is what we’re working on this week.
What does the final program sheet look like?
What tasks need to be assigned?
Are there any adjustments that need to be made to the program?

19 DAYS AHEAD
These are the ideas for down the road.
What could we do?
What would be fun?
What would be impactful?

JG

Nathaniel at 2:45pm November 13

Sounds like you guys have the right idea. Planning ahead is so huge–not only less stressful, but it’s the only way you can make a long-term impact on students–by being purposeful and building each week upon the last.

While getting my degree in Organizational Leadership & Management, I went through tons of strategies on strategic planning. Lots of great stuff out there, but the best came from a book I was reading just a few weeks ago, “Mastering the Rockefeller Habits” by Verne Harnish in chapter 3. The idea is that you put the big picture of your entire planning process on one page, from life-long goals to 3-5 year goals to annual goals to quarterly goals. The explanation in the book is short, sweet, and to the point.

Here’s a link to the one-page strategic plan worksheet. Yes it’s actually two pages (it’s a worksheet–after dreaming & brainstorming you combine your final on to one page). It has a lot of slots for info specifically related to business that don’t apply to ministry nearly as much–I just skip those:
http://mygazelles.com/Documents/one-page_strategic_plan_new.pdf

The idea is that you work through this every quarter with your team. Then everyone on your team is aligned with exactly what the main goals are for the quarter. No more running after every great idea–this keeps you focused and flexible, and keeps everyone working together.

Check it out–would love to hear what you or anyone else thinks.

Bradley Buhro at 3:36pm November 15

Thanks for an simply structured look at how to do programming planning. We’ll put this to work here too and see how helpful it can be. I especially like the intentional -2 debrief. Simple, yet incredibly practical.